AGENDA Rogers City Council September 8, 2026 - 7:00 PM 1. CALL TO ORDER AND PLEDGE OF ALLEGIANCE 2. OPEN FORUM Individuals may address the Council about any item not contained on the regular agenda. A maximum of 10 minutes is allocated for the Forum. If the full 10 minutes are not needed for the Forum, the Mayor will continue with the agenda. If additional time is needed for the Forum, the Council will continue the Forum following Other Business on the agenda. The Council will take no official action on items discussed at the Forum, with the exception of referral to staff or Commission for future report. 3. PRESENTATIONS 4. APPROVE AGENDA Council members may add items to the agenda for discussion purposes or staff direction only. The Council will not normally take official action on items added to the agenda. 5. CONSENT AGENDA These items are considered to be routine and will be enacted by one motion. There will be no separate discussion of these items unless a Councilmember so requests, in which event the item will be removed from the Consent Agenda and placed elsewhere on the agenda. 5.1 Approval of August 25, 2026 Conditional Use Permit Hearing Minutes, August 25, 2026 Work Session Minutes, and August 25, 2026 City Council Meeting Minutes 5.2 Approval of Bills and Claims 5.3 Approval of Application for Gambling Exempt Permit for Rogers High School Graduation Night Supporters for October 28, 2026, at Veit & Company, located at 14000 Veit Place in Rogers 5.4 Call for a Public Hearing to Adopt the Proposed Assessment for Delinquent Sewer, Water, Recycling, and/or Storm Sewer Service Charges on October 13, 2026 at 7:00 p.m. 5.5 Approval of Resolutions Canceling Debt Levy Requirements for Pay 2027 Page 1 of 31 • Resolution No. 2026-83, A Resolution Canceling Debt Levy Requirements for General Obligation Improvement Bonds of 2014A (Public Safety Building Bonds) • Resolution No. 2026-84, A Resolution Canceling Debt Levy Requirements for General Obligation Street Reconstruction Bonds, Series 2021A • Resolution No. 2026-85, A Resolution Canceling Debt Levy Requirements for General Obligation Tax Abatement Bonds, Series 2026A (RAC Expansion) 5.6 Setting 2027 Final Budget & Levy Certification Meeting Open for Public Comment on December 8, 2026 5.7 Approval of Special Event Application for Mary Queen of Peace Catholic Church for September 27, 2026 5.8 Approval of Resolution No. 2026-82 Accepting Utility and Street Improvements for Continual Maintenance and Authorizing Letter of Credit Release for Skye Meadows 4th Addition 6. PUBLIC HEARINGS 7. GENERAL BUSINESS 7.1 Adoption and Certification of 2027 Proposed Preliminary Levy • Resolution 2026-86, A Resolution Establishing the Proposed Preliminary Tax Levy Payable for 2027 8. OTHER BUSINESS 9. CORRESPONDENCE AND REPORTS 10. ADJOURN Page 2 of 31 STAFF REPORT Meeting Date: September 8, 2026 ROGERS CITY COUNCIL Agenda Item: 5.1 Subject: Approval of August 25, 2026 Conditional Use Permit Hearing Minutes, August 25, 2026 Work Session Minutes, and August 25, 2026 City Council Meeting Minutes Prepared By: Stacie Brown, City Clerk Recommended Council Action Motion to approve the August 25, 2026 Conditional Use Permit Hearing Minutes, August 25, 2026 Work Session Minutes, and August 25, 2026 City Council Meeting Minutes. Overview / Background / Analysis Staff Recommendation Motion to approve the August 25, 2026 Conditional Use Permit Hearing Minutes, August 25, 2026 Work Session Minutes, and August 25, 2026 City Council Meeting Minutes. Financial Impact: Source Fund: Budgeted? Supporting Documentation A. 08252026min CUP hearing B. 08252026min work session C. 08252026min Page 3 of 31 City of Rogers Conditional Use Permit Revocation Hearing Minutes August 25, 2026 1. CALL TO ORDER A Conditional Use Permit Revocation Hearing of the City Council of the City of Rogers was called to order by Mayor Klick on Tuesday, July 28, 2026, at 4:00 PM at Rogers Community Room, 21201 Memorial Drive, Rogers, MN, 55374 and online in the Teams application. Council present: Shannon Klick, Kevin Jullie, Mark Eiden, Amy Enga, Joel Brockman Council excused: None Staff present: Steve Stahmer, Administrator; Stacy Scharber, Assistant City Administrator/HR Director; Dan Wills, Chief of Police; Alec Henderson, City Planner, Brett Angell, Community Development Director; and Jason Greninger, IS Director. 2. GENERAL BUSINESS 2.1 Conditional Use Permit Revocation Hearing Community Development Director Angell and City Attorney Vose explained the hearing process for revocation of a Conditional Use Permit (CUP) at 20775 Territorial, owned by Jeffrey Lloyd. The hearing was required due to potential loss of valuable property rights. The city reviewed the background of the Conditional Use Permit and violations, including violation letters and site plans. Angell summarized property details, zoning, and history of complaints regarding storage, vehicles, screening, and operational issues. Angell shared that multiple notices were sent to the owner regarding violations, including exceeding the maximum of five vehicles, improper screening, unpermitted accessory structures, and illegal dwelling units. Aerial photos showed increasing numbers of vehicles and expansion of structures beyond CUP limits. The owner claimed lack of notice for initial violations and requested more time to comply. Jeffrey Lloyd (the property owner) explained challenges including COVID, employee shortages, personal health issues, and financial setbacks affecting compliance. He stated that most vehicles on both properties are personally owned, not customer vehicles. Mr. Lloyd admitted having difficulty in meeting CUP conditions, especially the five-vehicle limit, and expressed intent to sell the property. The Council and staff reviewed the CUP conditions, site plan requirements, and that the CUP runs with the property, not the owner. The following enforcement options were discussed: • Revoke CUP • Allow time for compliance • Require a compliance plan Page 4 of 31 Noted within the discussion was the history of prior violations and lack of progress since 2017. Neighbors raised concerns about groundwater contamination, stormwater runoff, excessive vehicles, and non-compliance affecting their well water and quality of life. Council agreed it would be prudent for environmental testing to be conducted at Mr. Lloyd’s expense, and questioned effectiveness of granting more time. In conclusion, Council agreed to allow Jeffrey Lloyd until September 4th to submit a written compliance plan to Community Development Director Angell addressing all violations, including environmental testing of neighboring wells. • Staff will conduct biweekly inspections; failure to comply or submit a plan will result in automatic CUP revocation and enforcement. Councilor Brockman moved, Councilor Enga seconded a motion to allow Jeffrey Lloyd to submit a written compliance plan by September 4, 2026 addressing all violations, including environmental testing of neighboring wells, and authorizing staff to manage compliance and enforcement as discussed without further hearing unless necessary. Motion carried 5-0. 3. ADJOURN Mayor Klick adjourned the meeting at 5:20 p.m. Respectfully submitted, Stacie Brown City Clerk Page 5 of 31 City of Rogers City Council Work Session Minutes August 25, 2026 1. CALL TO ORDER The work session of the City Council of the City of Rogers was called to order by Mayor Klick on Tuesday, August 25, 2026, at 5:00 PM at Rogers Community Room, 21201 Memorial Drive, Rogers, MN, 55374 and online in the Teams application. Council present: Shannon Klick, Kevin Jullie, Mark Eiden, Amy Enga, Joel Brockman Council excused: None. Staff present: Steve Stahmer, Administrator; Stacy Scharber, Assistant City Administrator/HR Director; Bridget Bruska, Finance Director; Matthew Rathlisberger, Assistant Finance Director,; Dan Wills, Chief of Police; Patrick Farrens, Fire Chief; Doran Cote, Public Works Director/City Engineer; Mike Bauer, Parks and Recreation Director; Brett Angell, Community Development Director; Jason Greninger, IS Director; and Stacie Brown, City Clerk. 2. GENERAL BUSINESS 2.1 Budget Work Session 1. 2027 Property Tax Levy Overview 2. Preliminary Levy Discussion 3. Review Budget Calendar 4. Capital Improvement and Capital Equipment Plans (As Time Allows) Finance Director Bruska presented updated information on the property tax levy, including recent changes in real estate and personal property values, fiscal disparities, and the resulting tax rate. She explained that the updated property tax levy is $20.3 million, reflecting a 20% increase, with the tax rate now at 45.6, down from 46.463 previously, due to updated real estate and personal property values and fiscal disparities contributions and distributions. Bruska noted the annual tax impact for a median valued home of $467,000, with a 2.5% market value increase, was calculated to be $305.00. Staff and Council reviewed and evaluated several budget adjustments, including reductions to the facilities capital reserve, pausing equipment capital reserve increases, and reallocating funds, with input from Department Heads to balance priorities and future needs. Changes were discussed as follows: o Facilities Capital Reserve Reduction: The Council discussed reducing the facilities Page 6 of 31 capital reserve from $700,000 to $250,000, with the remaining balance to be spent on the Civic campus and future items such as cold storage and bunk rooms for duty crews. o Equipment Capital Reserve Pause: The Council considered pausing the $100,000 annual increase to the equipment capital reserve, maintaining the current $400,000 contribution, to help manage competing budget priorities. o Alternative Funding Options: Bruska explained that if future facility improvements are needed and reserves are insufficient, options such as interfund loans or sale proceeds from assets like the police station could be used to fund projects. o Capital Improvement Plan Updates: Updates to the five-year Capital Improvement Plan and Capital Equipment Plan were presented, including future projects like a fire training tower, bunk rooms, and other facility enhancements, with Council reviewing the timing and funding sources. Bruska led a conversation including Council and Department Heads examining personnel requests and the five-year staffing plan, debating the timing, necessity, and impact of new hires, including Duty Crew, Fire Marshal, Police Sergeant, Communications Intern, and Building Inspectors, with consideration of budget smoothing and service levels. Staffing was discussed as follows: o Duty Crew and Fire Marshal Staffing: Fire Chief Farrens detailed the need for a mid- year hire for the Deputy Fire Marshal to support daytime Duty Crew operations, explaining that current staff levels are insufficient and that paid on call coverage could temporarily fill gaps, but is not sustainable long-term. o Police Department Staffing Adjustments: Chief of Police Wills agreed to remove the Records Management Technician, reducing CSO hours, and delaying the peer support program to save $77,000, while advocating for the addition of a sixth Sergeant and Property Evidence Clerk. He discussed recruiting externally for the Sergeant position. o Communications Intern and Future Staffing: The Council reviewed the Communications Intern request, noting increased demand due to city growth, and discussed the progression from intern to part-time and full-time roles, with future staffing needs outlined in the five-year plan. o Building Inspector Staffing: Farrens explained the transition from part-time to full- time inspector due to a resignation, with permit revenues offsetting costs, and discussed the challenges of maintaining adequate staffing for commercial and residential inspections. o Budget Smoothing and Timing: Council members debated the timing of hires, suggesting that some positions could be pushed to future years to smooth budget impacts, and agreed to stretch staffing additions to avoid stacking increases in 2028, especially with upcoming debt service for the Civic Campus. Page 7 of 31 Bruska and Cote shared information on the $76,000 budget item for emerald ash borer tree removal, reviewed grant eligibility and scoring criteria, and explained the city's limited ability to qualify for grant funding. Cote reviewed the grant application process, noting that the city scored only about 40 points out of the required 60 due to lack of underserved populations and community engagement, making it unlikely to receive funding. The $76,000 expenditure for tree removal remained in the budget as a Council-controlled item, with the option to remove or offset it with revenue, and the recommendation to maintain the item given the city's needs. Bruska and Council members revisited the fund balance policy, clarifying the minimum target, past use to reduce the levy and transfer to reserves, and the implications for ongoing operational expenditures and future budget increases. The Council confirmed a 60% minimum fund balance target, with last year's balance at 59.5%, and discussed the effects of using fund balance to reduce the levy and transfer to capital reserves. Bruska explained that using fund balance for ongoing operational costs can lead to increased budget needs in subsequent years, as seen with staffing and partial-year budgeting catching up in the current cycle. Bruska informed the Council about upcoming budget meetings, adjustments to scheduling due to absentee voting, and ongoing discussions for special revenue, capital, and enterprise budgets through the end of the year. The Council discussed the need to adjust the October 27th meeting location and time due to absentee voting requirements, with Bridget and Casey coordinating calendar invites and future meeting logistics. Bruska reviewed budget process communications, noting that the Fall newsletter will include an article explaining the budget process, emphasizing that the preliminary levy is not the final amount and may decrease before certification. After reviewing budget adjustments and reserve changes, the Council agreed to set the preliminary levy at a 19.28% increase, to be certified to Hennepin County at the September 8th meeting, with the understanding that the final amount may decrease before certification. With the budget adjustments, the impact on a median valued home was reduced to $276.00, reflecting the preliminary levy changes. The following follow- up tasks were discussed: • Emerald Ash Borer Grant Application: Apply for the emerald ash borer grant again and report back on eligibility and scoring outcome. (Cote) • Staffing Plan Review for 2028: Review and consider pushing some of the 2028 staffing hires to future dates to avoid stacking expenses in one year. (Council, Department Heads) • Budget Meeting Scheduling: Evaluate and adjust the October 27th budget meeting Page 8 of 31 location or timing due to absentee voting requirements in the current space. (Bruska, Council) • Peer Support Program Funding: Identify and allocate funds within the current training budget for the police peer support program and bring back the request if funding is insufficient. (Wills) • Inspector Position Recruitment: Advertise and recruit for the Inspector II position, and if suitable candidates are not found, adjust to recruit for Inspector I and repost. (Cote) • Preliminary Levy Certification: Proceed with setting and certifying the preliminary levy at a 19.28% increase at the September 8th meeting. (Bruska) 3. ADJOURN Mayor Klick adjourned the meeting at 6:50 p.m. Respectfully submitted, Stacie Brown City Clerk Page 9 of 31 City of Rogers City Council Meeting Minutes August 25, 2026 1. CALL TO ORDER AND PLEDGE OF ALLEGIANCE The regular meeting of the City Council of the City of Rogers was called to order by Mayor Klick on Tuesday, August 25, 2026, at 7:00 PM at Rogers Community Room, 21201 Memorial Drive, Rogers, MN, 55374 and online in the Teams application. Council present: Shannon Klick, Kevin Jullie, Mark Eiden, Amy Enga, Joel Brockman Council excused: None Staff present: Steve Stahmer, Administrator; Stacy Scharber, Assistant City Administrator/HR Director; Bridget Bruska, Finance Director; Dan Wills, Chief of Police; Patrick Farrens, Fire Chief; Doran Cote, Public Works Director/City Engineer; Mike Bauer, Parks and Recreation Director; Brett Angell, Community Development Director; Alec Henderson, City Planner; Bob Vose, City Attorney; and Stacie Brown, City Clerk. 2. OPEN FORUM Paul Millslagle - 12729 Ashbury Drive, Rogers - stated he is a resident with 30 years’ experience in the metal industry, and currently a management partner at Americlad. He expressed concerns with the architectural metal panel specifications for the new Civic Campus project, noting that Americlad worked with Leo A. Daly in the design phase of the project. Mr. Millslagle stated it had been determined that because the building includes metal panels that are skyward facing and around public areas, 1/8-inch plate would be the superior product, which was supplied in specifications. When the specifications were released, they included Alucobond, which was approved, but they do not manufacture 1/8-inch plates. Mr. Millslagle shared that he did a drop test on the two materials and presented samples of both to the Council to show the results with both products. He noted that based on the information provided by Leo A. Daly, it appears the product in consideration was not specified, and by accepting that there are potential uniform legal violations. He would like the City Council to evaluate this before accepting the proposal. Jose Chapa - 17028 76th Avenue - explained that he worked with Terra Construction on the bidding representing DuraRoof, and they were the apparent low bidder. However, they became the second low bidder and learned that Berwald Roofing was able to bid on an alternate that wasn't supplied to other bidders. He noted that had they been able to bid on the composite, they would have been able to save additional money or make upgrades to Page 10 of 31finishes. He feels there were some extreme discrepancies in the bidding process, and he wants Council to be aware before anything is accepted for the project. Mayor Klick asked Public Works Director/City Engineer Cote to follow up on this matter. Cote confirmed he had met with Terra Construction last week and instructed them to prepare a response to the most recent data request, and he would follow up. 3. PRESENTATIONS 3.1 Presentation and Discussion with Hennepin County Commissioner Kevin Anderson Hennepin County Commissioner Kevin Anderson provided an update Hennepin County programs and initiatives. He shared details of the effects of Federal and State cost shifts, IT modernization efforts, the anticipated levy increase, and election preparations. Councilor Enga asked about the sustainability of Hennepin County Medical Center. Commissioner Anderson stated there is work being done. Enga asked if it was for emergency care or all care. Anderson stated that people who don't have insurance show up at the emergency room, and Hennepin County tries to get them covered through Medicaid. Enga noted the unsustainability of the current structure. 4. APPROVE AGENDA Councilor Brockman moved, Councilor Jullie seconded a motion to approve the agenda as submitted. Motion carried 5-0. 5. CONSENT AGENDA 5.1 Approval of August 10, 2026 Work Session Minutes and August 13, 2026 City Council Meeting Minutes 5.2 Approval of Bills and Claims 5.3 Approval of an Application for Rogers Otsego Dayton Women of Today to Conduct Excluded Bingo on January 28, 2027; March 11, 2027; September 23, 2027; and November 11, 2027 at the 21st Century Bank Event Center Located at 12716 Main Street, Rogers, Minnesota 5.4 Approval of Policies360 Subscription Agreement for Police Department Policy Management System 5.5 Approve Change Order No. 2 for Rogers Activity Center (RAC) Expansion, City Project No. 2406 5.6 Accept Resignation of Officer Hunter Wilhoite and Authorization to Advertise, Recruit, and Fill Police Officer Positions 5.7 Approve Resolution 2026-78 Increasing Paid-on-Call PERA SVF Pension Amount 5.8 Approval of a Corrective Quit Claim Deed Related to the Dahlheimer Billboard at Page 11 of 31 PID 23-120-23-41-0012 5.9 Approve Resolution 2026-79 Accepting Donations for Rogers Fire Department Open House Councilor Enga requested to remove Item 5.9 for separate discussion. Councilor Enga moved, Councilor Brockman seconded a motion to approve the Consent Agenda as amended. Motion carried 5-0. Item 5.9 -Approve Resolution 2026-79 Accepting Donations for the Rogers Fire Department Open House Councilor Enga and the Council expressed appreciation to the donors; Johnny Pops, Restoration Network, Highmark Restoration and Lindstrom Restoration. Councilor Enga moved, Councilor Brockman seconded a motion to approve Resolution 2026-79; Accepting Donations for the Rogers Fire Department Open House. Motion carried 5-0. 6. PUBLIC HEARINGS None. 7. GENERAL BUSINESS 7.1 Approval of Resolution No. 2026-80, A Resolution Providing for the Competitive Negotiated Sale of $39,235,000 General Obligation Capital Improvement Plan Bonds, Series 2026B Bruska reviewed the sale of City bonds for the purpose of financing the Civic Campus project, explaining this starts the financing process, which is one of the funding mechanisms for the project. Jason Aarsvold of Ehlers presented the details of the bond sale to finance the Civic Campus project, outlining funding sources and debt service management. He noted the use of other annual revenues to reduce the annual levy impact and presented fund sources and uses within the General Financing Plan. Mr. Aarsvold explained that the funds mentioned would be applied annually except for the Capital Reserve Fund, which will be used in the first year. The bonds will carry a 20-year term and will be callable (prepayable) on February 1, 2036 or any date thereafter. Councilor Brockman moved, Councilor Jullie seconded a motion to approve Resolution 2026-80; A Resolution Providing for the Competitive Negotiated Sale of $39,235,000 General Obligation Capital Improvement Plan Bonds, Series 2026B. Motion carried 5-0. Page 12 of 31 7.2 Approve Hiring of Tonya Larsen to the Position of Community Engagement Specialist Chief of Police Wills shared the background of the Community Engagement Specialist position, which was approved at the December 9, 2026 City Council meeting. The position was advertised and a competitive pool of applicants was reviewed. After a thorough screening process and interviews, Tonya Larsen was selected as the top candidate for the role. Wills shared details on Ms. Larsen's education and professional experience, noting this position will enhance the Police Department's Community Engagement programs. Councilor Brockman moved, Councilor Enga seconded a motion to approve the hiring of Tonya Larsen for the position of Community Engagement Specialist. Motion carried 5-0. 7.3 Approve Recruitment for Building Inspector II Position Fire Chief Farrens presented the need for a Building Inspector which has been included in the 2027 budget process. He explained that due to unforeseen circumstances, the current part-time Inspector's last day is approaching. Farrens explained that as a result, the department is asking to recruit an Inspector, which is about a $20,000.00 non-budgeted increase for October to November 2026. Farrens shared details on the requested Building Inspector II position, which would include the ability to do mechanical, plumbing and building inspections. If a candidate at that level is not identified, the position will be changed to Inspector I. Councilor Eiden moved, Mayor Klick seconded a motion to approve the recruitment for hiring of a Building Inspector II position. Motion carried 5-0. 7.4 Approve Hiring of Paid-on-Call Firefighters Fire Chief Farrens explained that the City Council has authorized the Rogers Fire Department to have 45 Paid-on-Call Firefighters. The department currently has 29 active and four inactive Paid-on-Call Firefighters and has launched an aggressive recruitment campaign this year. Farrens shared that six candidates have met all pre-employment requirements, including psychological examinations, background checks, medical and drug screenings and physical agility tests. Moving forward, they will complete their EMS certifications during 2026, then be enrolled in the Fire Academy from January through June, 2027. Page 13 of 31Farrens noted the significant commitment these individuals are making, with approximately 360 hours of training involved. Farrens shared details about the six members, including their professional and educational experience: • Jennifer Stowe • Tommy Boone • Andrew Kraabel • Joe Kubes • Josh Booker • Tyler Strombeck Farrens asked the Council for a motion to hire the six candidates. Councilor Brockman moved, Councilor Enga seconded a motion to approve the hiring of Paid-on-Call Firefighters Jennifer Stowe, Tommy Boone, Andrew Kraabel, Joe Kubes, Josh Booker and Tyler Strombeck. Motion carried 5-0. 7.5 Items Related to Street Maintenance • Accept Resignation (Retirement) and Recognize Street and Stormwater Supervisor Mike Sable • Approve Promotion of Brian Scharber to Street and Stormwater Supervisor • Approve Promotion of David Tiemam to Street and Stormwater Crew Leader • Authorize the Backfill of Street Maintenance Heavy Equipment Operator (HEO) Public Works Director/City Engineer Cote discussed the impending retirement of Street and Stormwater Supervisor Mike Sable, noting his dependability, strong leadership and many years of service. Cote explained that with Mr. Sable's retirement, staff are seeking the following actions: • Accept Resignation (Retirement) and Recognize Street and Stormwater Supervisor Mike Sable • Approve Promotion of Brian Scharber to Street and Stormwater Supervisor • Approve Promotion of David Tiemann to Street and Stormwater Crew Leader • Authorize the Backfill of Street Maintenance Heavy Equipment Operator (HEO) Cote shared details on the professional and educational backgrounds of Mr. Scharber and Mr. Tiemann, noting their contributions within the Public Works Department to date. Klick thanked Sable for his many years of service in Rogers and within the region. Fire Chief Farrens also acknowledged Sable's significant contributions to the Fire Department, Page 14 of 31noting that he routinely averages over 20% of daytime calls, and more nighttime responses than some of the regular staff. Farrens expressed appreciation for Sable's fire service. Mayor Klick moved, Councilor Jullie seconded a motion to accept the resignation (retirement) and recognizing Street and Stormwater Supervisor Mike Sable. Motion carried 5-0. Councilor Eiden moved, Councilor Enga seconded a motion to approve the promotion of Brian Scharber to Street and Stormwater Supervisor. Motion carried 5-0. Councilor Eiden moved, Councilor Enga seconded a motion to approve the promotion of David Tiemann to Street and Stormwater Crew Leader. Motion carried 5-0. Councilor Enga moved, Councilor Brockman seconded a motion to authorize backfill of the Street Maintenance Heavy Equipment Operator (HEO position. Motion carried 5-0. 8. OTHER BUSINESS None. 9. CORRESPONDENCE AND REPORTS None. 10. ADJOURN Mayor Klick adjourned the meeting at 7:55 p.m. Respectfully submitted, Stacie Brown City Clerk Page 15 of 31 STAFF REPORT Meeting Date: September 8, 2026 ROGERS CITY COUNCIL Agenda Item: 5.2 Subject: Approval of Bills and Claims Prepared By: Bridget Bruska, Finance Director Recommended Council Action Motion to approve bills and claims as presented. Overview / Background / Analysis According to the City's purchasing policy, all purchases made by City staff must be reviewed and approved by the City Council during each Council meeting via the consent agenda. Attached is a summary of payments issued by the City since the cutoff date of the previous Council meeting. Detailed supporting documentation is provided to Council as nonpublic background material to reduce fraud risk and is available for public inspection upon request, as permitted by law. Staff Recommendation Motion to approve bills and claims as presented. Financial Impact: N/A Source Fund: N/A Budgeted? N/A Supporting Documentation A. AP Cover Sheet B. 08-21-2026 Checks #98297 - 98340 & ACH Payments C. 08-28-2026 Checks #98341 - 98379 & ACH Payments Page 16 of 31CITY OF ROGERS 09.08.2026 CITY COUNCIL MEETING OPERATING ACCOUNTS - ADDITIONAL CLAIMS PAID/TO BE PAID City Payroll Checks, Taxes & Misc Fees Paid 8/20/2026ADP Child Support/Garnishment 391.18 8/20/2026ADP Direct Deposits 309,866.92 8/20/2026 ADP Payroll Taxes 120,008.87 8/28/2026Humana (Employee Paid Supplemental Plan) 486.60 8/25/2026Group Health EAP Charges 208.00 8/24/2026ICMA Deferred Compensation 3,125.00 8/21/2026Associated Bank Health Plan Fund 7,320.99 8/24/2026PERA 85,314.68 8/24/2026State of MN HCSP 4,688.68 8/24/2026State of MN - Deferred Comp 15,601.00 8/28/2026The Hartford - August 2,530.28 Payroll & Misc Fee Expenditures 549,542.20 City Checks & ACH Paid 8/21/2026City Checks & ACH Paid (98297-98340) 1,951,028.14 8/28/2026City Checks & ACH Paid (98341-98379) 1,679,303.51 City Misc ACH/Wires Paid 3,630,331.65 9/1/2026 Civic Pay Fees Utility Billing 8,105.02 8/20/2026MNDOR - City Sales Tax 5,161.00 City ACH/Wire Expenditures 13,266.02 Liquor Misc ACH/WiresCity Total Paid To Be Approved 4,193,139.87 Page 17 of 31 STAFF REPORT Meeting Date: September 8, 2026 ROGERS CITY COUNCIL Agenda Item: 5.3 Subject: Approval of Application for Gambling Exempt Permit for Rogers High School Graduation Night Supporters for October 28, 2026, at Veit & Company, located at 14000 Veit Place in Rogers Prepared By: Stacie Brown, City Clerk Recommended Council Action Motion to approve a gambling permit for Rogers High School Graduation Night Supporters, Inc. to conduct a raffle on October 28, 2026 at Veit & Company, Inc., located at 14000 Veit Place in Rogers. Overview / Background / Analysis Rogers High School Graduation Night Supporters, Inc. has made application for a gambling permit to conduct a raffle on October 28, 2026 at Veit & Company, Inc., located at 14000 Veit Place in Rogers. Staff Recommendation Motion to approve a gambling permit for Rogers High School Graduation Night Supporters, Inc. to conduct a raffle on October 28, 2026 at Veit & Company, Inc., located at 14000 Veit Place in Rogers. Financial Impact: Source Fund: Budgeted? N/A Supporting Documentation None Page 18 of 31 STAFF REPORT Meeting Date: September 8, 2026 ROGERS CITY COUNCIL Agenda Item: 5.5 Subject: Approval of Resolutions Canceling Debt Levy Requirements for Pay 2027 • Resolution No. 2026-83, A Resolution Canceling Debt Levy Requirements for General Obligation Improvement Bonds of 2014A (Public Safety Building Bonds) • Resolution No. 2026-84, A Resolution Canceling Debt Levy Requirements for General Obligation Street Reconstruction Bonds, Series 2021A • Resolution No. 2026-85, A Resolution Canceling Debt Levy Requirements for General Obligation Tax Abatement Bonds, Series 2026A (RAC Expansion) Prepared By: Bridget Bruska, Finance Director Recommended Council Action Motions to approve the following resolutions: • Resolution No. 2026-83, A Resolution Canceling Debt Levy Requirements for General Obligation Improvement Bonds of 2014A (Public Safety Building Bonds) • Resolution No. 2026-84, A Resolution Canceling Debt Levy Requirements for General Obligation Street Reconstruction Bonds, Series 2021A • Resolution No. 2026-85, A Resolution Canceling Debt Levy Requirements for General Obligation Tax Abatement Bonds, Series 2026A (RAC Expansion) Overview / Background / Analysis The City has issued various bonds in recent years with an annual tax levy pledge attached. In order to cancel a specific debt levy, the City must approve a resolution annually indicating such intention. For taxes payable in 2027, the following debt service levies have been determined to be unnecessary: 1. G.O. Improvement Bonds (CIP) of 2014A – the levy amount is to be assumed by cash/capital reserve funds levied to pay for bonded debt. 2. G.O. Street Reconstruction Bonds, Series 2021A – the levy amount is to be paid with Franchise Fees collected and dedicated to the City's Pavement Management Program. 3. G.O. Tax Abatement Bonds. Series 2026A – the levy amount is to be paid with operating income/reserves, contributions from Rogers Youth Hockey Association and Rogers Hockey Booster Club, and naming rights and sponsorship Page 19 of 31 agreements. Staff Recommendation Motions to approve the following resolutions: • Resolution No. 2026-83, A Resolution Canceling Debt Levy Requirements for General Obligation Improvement Bonds of 2014A (Public Safety Building Bonds) • Resolution No. 2026-84, A Resolution Canceling Debt Levy Requirements for General Obligation Street Reconstruction Bonds, Series 2021A • Resolution No. 2026-85, A Resolution Canceling Debt Levy Requirements for General Obligation Tax Abatement Bonds, Series 2026A (RAC Expansion) Financial Impact: N/A Source Fund: N/A Budgeted? N/A Supporting Documentation A. Resolution No. 2026-83 B. Resolution No. 2026-84 C. Resolution No. 2026-85 Page 20 of 31 RESOLUTION NO. 2026 - 83 A RESOLUTION CANCELING DEBT LEVY REQUIREMENTS FOR GENERAL OBLIGATION BONDS OF 2014A (PUBLIC SAFETY BUILDING) WHEREAS, the City of Rogers approved a resolution providing for the issuance of General Obligation Bonds of 2014A on March 6, 2014 in the amount of $3,420,000 for the purpose of a Public Safety Building (CIP Bonds) and Equipment Certificates; and WHEREAS, Hennepin County has a schedule of bonded debt levy payments on file for the City of Rogers for General Obligation Bonds of 2014A for the Public Safety Building in the amount of $184,093.88; and WHEREAS, the City of Rogers has sufficient cash/capital reserve funds levied to pay the bonded debt levy for 2027. NOW THEREFORE BE IT RESOLVED, that the City Council of the City of Rogers hereby cancels the bonded debt levy requirement for taxes payable in 2027 for the General Obligation Bonds (Public Safety Building) of 2014A. Moved by Councilmember , seconded by Councilmember The following voted in favor of said resolution: The following voted against the same: The following abstained: Whereupon said resolution was declared duly passed and adopted, and was signed by the Mayor, and attested by the City Clerk dated this 8th day of September, 2026. __________________________ Mayor ATTEST: _____________________________ City Clerk Page 21 of 31 RESOLUTION NO. 2026 - 84 A RESOLUTION CANCELING DEBT LEVY REQUIREMENTS FOR GENERAL OBLIGATION STREET RECONSTRUCTION BONDS, SERIES 2021A WHEREAS, the City of Rogers approved a resolution providing for the issuance of General Obligation Bonds, Series 2021A on May 25, 2021 in the amount of $6,800,000 for the purpose of Water Revenue Bonds (water tower and watermain extension) and Street Reconstruction Bonds (2021 Street Improvement Projects); and WHEREAS, Hennepin County has a schedule of bonded debt levy payments on file for the City of Rogers for General Obligation Street Reconstruction Bonds, Series 2021A in the amount of $336,210; and WHEREAS, The City of Rogers has sufficient cash reserves and collections from franchise fees dedicated to the Pavement Management Program to pay the bonded debt levy for 2027. NOW THEREFORE BE IT RESOLVED, that the City Council of the City of Rogers hereby cancels the bonded debt levy requirement for taxes payable in 2027 for the General Obligation Street Reconstruction Bonds, Series 2021A. Moved by Councilmember , seconded by Councilmember The following voted in favor of said resolution: The following voted against the same: The following abstained: Whereupon said resolution was declared duly passed and adopted, and was signed by the Mayor, and attested by the City Clerk dated this 8th day of September, 2026. __________________________ Mayor ATTEST: _____________________________ City Clerk Page 22 of 31 RESOLUTION NO. 2026 - 85 A RESOLUTION CANCELING DEBT LEVY REQUIREMENTS FOR GENERAL OBLIGATION TAX ABATEMENT BONDS OF 2026A (RINK 2) WHEREAS, the City of Rogers approved a resolution awarding the sale of $9,285,000 General Obligation Tax Abatement Bonds of 2026A on June 9, 2026 for the purpose of constructing a second sheet of ice; and WHEREAS, Hennepin County has a schedule of bonded debt levy payments on file for the City of Rogers for General Obligation Bonds of 2026A for the RAC Expansion in the amount of $768,264; and WHEREAS, the City of Rogers has sufficient available cash and anticipated revenues from sources including annual contributions from the Rogers Youth Hockey Association and Rogers Hockey Booster Club, naming rights and sponsorship agreements, and available operating fund balances to pay the bonded debt levy for 2027. NOW THEREFORE BE IT RESOLVED, that the City Council of the City of Rogers hereby cancels the bonded debt levy requirement for taxes payable in 2027 for the General Obligation Bonds (RAC Expansion) of 2026A. Moved by Councilmember , seconded by Councilmember The following voted in favor of said resolution: The following voted against the same: The following abstained: Whereupon said resolution was declared duly passed and adopted, and was signed by the Mayor, and attested by the City Clerk dated this 8th day of September, 2026. __________________________ Mayor ATTEST: _____________________________ City Clerk Page 23 of 31 STAFF REPORT Meeting Date: September 8, 2026 ROGERS CITY COUNCIL Agenda Item: 5.6 Subject: Setting 2027 Final Budget & Levy Certification Meeting Open for Public Comment on December 8, 2026 Prepared By: Bridget Bruska, Finance Director Recommended Council Action Motion to set the 2027 Final Budget & Levy Certification Meeting open for public comment on Tuesday, December 8, 2026, at 7:00 p.m. in person at the City Council Chambers located at the Rogers Community Room, 21201 Memorial Drive, or online. Overview / Background / Analysis The City of Rogers is required to set the time and place of the regularly scheduled meeting at which the 2027 Final Budget and Levy will be discussed and certified, as per Minnesota State Statute 275.065. My suggestion would be to hold this meeting during the regularly scheduled City Council meeting on Tuesday, December 8, 2026. Please note that the meeting must be held after 6:00 p.m. and occur between November 25th and December 28th, which is the deadline for the City Council to set the tax levy for the next year and send a certified copy to the Hennepin County Auditor. Staff Recommendation Motion to set the 2027 Final Budget & Levy Certification Meeting open for public comment on Tuesday, December 8, 2026, at 7:00 p.m. in person at the City Council Chambers located at the Rogers Community Room, 21201 Memorial Drive, or online. Financial Impact: N/A Source Fund: N/A Budgeted? N/A Supporting Documentation None Page 24 of 31 STAFF REPORT Meeting Date: September 8, 2026 ROGERS CITY COUNCIL Agenda Item: 5.7 Subject: Approval of Special Event Application for Mary Queen of Peace Catholic Church for September 27, 2026 Prepared By: Stacie Brown, City Clerk Recommended Council Action Motion to approve a Special Event Permit application for Mary Queen of Peace for September 27, 2026. Overview / Background / Analysis Mary Queen of Peace Catholic Church has submitted a Special Event Permit application for their annual Fall Festival to be held September 27, 2026 at 21304 Church Avenue in Rogers. The application has been approved by the appropriate Department Heads, and the required fee has been paid. Staff Recommendation Motion to approve a Special Event Permit application for Mary Queen of Peace for September 27, 2026. Financial Impact: Source Fund: Budgeted? N/A Supporting Documentation None Page 25 of 31 STAFF REPORT Meeting Date: September 8, 2026 ROGERS CITY COUNCIL Agenda Item: 5.8 Subject: Approval of Resolution No. 2026-82 Accepting Utility and Street Improvements for Continual Maintenance and Authorizing Letter of Credit Release for Skye Meadows 4th Addition Prepared By: Eric Burtness, Community Development Specialist Recommended Council Action Motion to approve Resolution No. 2026-82 accepting sanitary sewer, storm sewer, water and street improvements for continual maintenance and authorizing a letter of credit release for Skye Meadows 4th Addition. Overview / Background / Analysis Skye Meadows 4th Addition was platted and developed by U.S. Home Corporation dba Lennar, successor to U.S. Home, LLC. In accordance with the Subdivision Agreement for Skye Meadows 4th Addition, the developer agreed to install certain public improvements for the development, including grading, landscaping, street improvements, final streets, storm sewer, watermain, and sanitary sewer. To secure the developer’s obligation to complete those improvements, the City has held a financial guarantee in the form of a Letter of Credit. The guarantee has been reduced over the course of construction as work has been completed and inspected. The current balance held is $612,320.00 under Mizuho Bank, Ltd. Letter of Credit No. 009608074. Staff Recommendation Staff recommend approval of Resolution No. 2026-82 accepting the sanitary sewer, storm sewer, water and street improvements for Skye Meadows 4th Addition for continual maintenance as of September 8, 2026, and authorizing full release of Mizuho Bank, Ltd. Letter of Credit No. 009608074 in the amount of $612,320.00, contingent upon receipt of a two-year warranty bond in the amount of $2,003,751.66. Financial Impact: Not applicable. Source Fund: Not applicable. Budgeted? N/A Supporting Documentation A. RESOLUTION No. 2026-82 Skye Meadows 4th Release Page 26 of 31 RESOLUTION NO. 2026 - 82 A RESOLUTION ACCEPTING SANITARY SEWER, STORM SEWER, WATER AND STREET IMPROVEMENTS FOR CONTINUAL MAINTENANCE AND AUTHORIZING LETTER OF CREDIT RELEASE FOR SKYE MEADOWS 4TH ADDITION WHEREAS, in accordance with the Subdivision Agreement for Skye Meadows 4th Addition, U.S. Home Corporation dba Lennar, successor to U.S. Home, LLC, developer of Skye Meadows 4th Addition, has agreed to install certain improvements for said development; and WHEREAS, the developer has completed the improvements as noted below; and WHEREAS, the financial guarantee for said improvements is currently held in the amount of $612,320.00 under Mizuho Bank, Ltd. Letter of Credit No. 009608074; and WHEREAS, the developer has requested release of the remaining financial guarantee to reflect the completed work; and WHEREAS, the City Engineer has reviewed the completed improvements and recommends release of said Letter of Credit, contingent upon submittal of a two-year warranty bond in the amount of $2,003,751.66 for the sanitary sewer, storm sewer, water and street improvements. NOW THEREFORE, BE IT RESOLVED, by the City Council of Rogers, County of Hennepin, Minnesota as follows: 1. That Mizuho Bank, Ltd. Letter of Credit No. 009608074, currently held in the amount of $612,320.00 for Skye Meadows 4th Addition, is hereby authorized to be released in full, contingent upon receipt of a two-year warranty bond in the amount of $2,003,751.66. BE IT FURTHER RESOLVED, that the sanitary sewer, storm sewer, water and street improvements for Skye Meadows 4th Addition are accepted for continuous maintenance as of September 8, 2026. Improvement Original Current Reduced % LOC Complet Category Amounts % LOC Amount LOC Amount e LOC Amount Construction - Site (Grading) 502,284.28 125% 627,855.00 62,786.00 100.00% 62,786.00 Landscaping - $1,000 per Unit 35,000.00 100% 35,000.00 35,000.00 100.00% 35,000.00 Construction - Street Improvements 682,591.59 150% 1,023,888.00 174,061.00 100.00% 174,061.00 Construction - Final Streets 105,406.92 150% 158,110.00 158,110.00 100.00% 158,110.00 Construction - Utility Improvements (Storm Sewer) 405,525.55 150% 608,288.00 60,829.00 100.00% 60,829.00 Construction - Utility Improvements (Watermain) 178,700.60 150% 268,051.00 26,805.00 100.00% 26,805.00 Construction - Utility Improvements (Sanitary Sewer) 631,527.00 150% 947,291.00 94,729.00 100.00% 94,729.00 Total 2,541,035.94 3,668,483.00 612,320.00 100.00% 612,320.00 Councilmember moved, Councilmember seconded the motion. The following voted in favor of said resolution: The following voted against said resolution: The following abstained: Page 27 of 31 Whereupon said resolution was declared duly passed and adopted, and was signed by the Mayor, and attested by the Clerk dated this 8th day of September 2026. ________________________________ Mayor ATTEST: ________________________________ City Clerk Page 28 of 31 STAFF REPORT Meeting Date: September 8, 2026 ROGERS CITY COUNCIL Agenda Item: 7.1 Subject: Adoption and Certification of 2027 Proposed Preliminary Levy • Resolution 2026-86, A Resolution Establishing the Proposed Preliminary Tax Levy Payable for 2027 Prepared By: Bridget Bruska, Finance Director Recommended Council Action Motion to Approve Resolution No. 2026-86, A Resolution Establishing the Proposed Preliminary Property Tax Levy Payable for 2027 at $20,088,007 Overview / Background / Analysis The City is required to certify a preliminary levy to Hennepin County on or before September 30th. A preliminary levy is an estimate of the amount of money a city plans to collect from property taxes for the upcoming year. This amount is used to send out truth-in-taxation notices to property owners, letting them know what their estimated property taxes will be. The final levy, which can be lower but not higher than the preliminary levy, is adopted later in the year, typically in December. Budgeting for a growing community like Rogers brings opportunities and presents some challenges. Growth is exciting because it means the community is thriving and attracting new residents and businesses. As the population increases, so does the need for more services like roads, parks, and public safety. At the same time, the City must carefully balance these demands with limited resources. Growth often brings higher costs for maintaining infrastructure and providing services, which can put pressure on the budget. Such growth also brings additional tax base across which to spread the levy. City leaders must make tough decisions to ensure that new projects are funded while still maintaining existing services, all while trying to keep taxes manageable for residents. While budgeting for growth presents many challenges, the City has strong finances, as shown by its Financial Management Plan, Annual Financial Report, and AA+ bond rating. This rating is just one step below the highest possible, AAA. Achieving this is a big success for a community of Rogers’ size, especially as it continues to grow and develop. Preliminary Levy Through a series of budget workshops, the Council and staff held extensive discussions to determine a proposed preliminary levy. Staff recommends that the Page 29 of 31Council adopt a preliminary total levy of $20,088,007. This levy continues to support capital reserve funds for future needs and replacements, the RAC levy, interfund loan levies, and the abatement and special debt levies—all of which are essential to maintaining the City’s long-term financial stability. Hennepin County’s anticipated tax capacity increase for 2027 is 4.71%, and the proposed preliminary levy represents a 19.28% increase from 2026. This is projected to result in an estimated tax rate of 44.999%, compared to the 2026 rate of 40.062%. For a median-valued residential property of $466,800 (reflecting an average valuation increase of about 2.5%), this would mean an estimated annual tax increase of $276. The proposed levy increase is driven primarily by the following factors: • Growth-related staffing and operational needs, including union contracts, personnel costs across departments, inflationary pressures, contracted services, utilities, insurance, and technology. • Updated revenue projections. • Intentional one-time use of fund balance during the 2026 budget process. • Personnel requests for 2027, including: IS Services Coordinator, Property and Evidence Clerk, Patrol Sergeant, Deputy Fire Marshall, Building Inspector, Custodian II, and Program and Events Coordinator. • Personnel requests from 2026 that were budgeted to start mid-year. • Continued capital reserve savings for IT, parks, and facilities. Staff and Council will continue to refine the budget and Financial Management Plan to identify efficiencies, cost savings, and revenue opportunities. Final tax capacity figures provided by Hennepin County later in the year may result in slight adjustments to the estimated tax rate. Staff Recommendation • Review and adopt the proposed preliminary levy for 2027. • Motion to Approve Resolution No. 2026-86, A Resolution Establishing the Proposed Preliminary Property Tax Levy Payable for 2027 at $20,088,007 Financial Impact: N/A Source Fund: N/A Budgeted? N/A Supporting Documentation A. Resolution No. 2026-86 Page 30 of 31 RESOLUTION NO. 2026 - 86 A RESOLUTION ESTABLISHING THE PROPOSED PRELIMINARY TAX LEVY PAYABLE FOR 2027 THE CITY OF ROGERS, MINNESOTA WHEREAS, the City of Rogers City Council has held several work session discussions regarding development of the proposed 2027 budget and levy; and WHEREAS, the Rogers City Council has given direction to staff regarding the 2027 budget and recommended changes in the preliminary total levy; and NOW THEREFORE, BE IT RESOLVED, by the City Council of Rogers, County of Hennepin, Minnesota, that the following sums of money be preliminary levied for the current year, collectible in 2027, upon the taxable property in the City of Rogers: General Fund Operating Levy $15,254,769 Special Revenue Fund (RAC) Operating Levy 259,015 Special Revenue Fund (Economic Development) Operating Levy 160,000 Economic Development Tax Abatement Levy (SE Rogers) 190,000 Rogers Activity Center (RAC) Abatement Bond Debt Levy 190,000 2020-21 Capital Equipment Interfund Loan Levy 69,364 2022-23 Capital Equipment Interfund Loan Levy 432,167 2024-25 Capital Equipment Interfund Loan Levy 794,288 2026-27 Capital Equipment Interfund Loan Levy 739,130 Capital Improvement Reserve Levy 1,195,000 Public Safety Capital Improvement Reserve Levy (PD Building) 184,094 Total General Levy 19,467,827 Special Debt Levies 620,180 Total Preliminary Levy $20,088,007 Councilmember moved, Councilmember seconded the motion. The following voted in favor of said resolution: The following voted against said resolution: The following abstained: Whereupon said resolution was declared duly passed and adopted, and was signed by the Mayor, and attested by the Clerk dated this 8th day of September, 2026. ________________________________ Mayor ATTEST: ________________________________ City Clerk Page 31 of 31